Event planning

Choosing Your Emcee In Events – What You Need To Know

Having a great emcee in an event is important. You will want to make sure that you are getting the best that you can for the entertainment. You will have a better shot at making your event the best that it can be and the most exciting as well. You can create a fun and affordable entertainment plan when you are ready to be prepared and educated.
You will want to make sure that you know what is going to happen at your event. You want to be ready for the entertainment schedule. You should know how many entertainers are going to be performing. You will want to have a list of how many people are going to do this because you want to be prepared for the events that are going to happen.
You need to find entertainment that is going to go along with the party that you are having. You will want them to compliment each other. You do not want to have entertainment that is not going to be right for your guests. You want them to be entertained and having a great time.
Another question to know is what the entertainment is going to be doing. You need to know what you can expect to happen at your event. You will feel better and be able to tell your guests what they can expect from the fun that they will have at their party. You will also want to know because you will have to make sure that you are able to stay on track with your event and make sure that the entertainment is suitable for the party.
You need to meet with the emcee before the party so that you are able to know exactly what is going to happen at your party. This is something that you can do so that you are able to keep the party on track and moving in the right direction. You will appreciate the fact that you have a plan on what is going to happen so that you are better informed and able to keep things moving forward.
You should also be aware of the cost. You will not want to be paying a fortune for the entertainment that you are having at your party. You will want to be sure that it will fit into your budget so that you can meet all of the other important needs of the party. You will be in control of your budget and keep things moving along just fine. Make sure that you are including tax and gratuity in your price. If you are not sure, you will want to ask what the entire cost of the entertainment will be.
You need to have a contract with your emcee. You will need to have it writing what to expect so that there are not unexpected surprises at your party. This contract is the one thing that protects you from the entertainment not fulfilling their duties. You will be keeping yourself safe from fraud and unexpected mishaps that can always happen.
Make sure that your entertainment has insurance. You will want to be sure that they have liability insurance incase something bad would happen at the event. This is a way to protect you from damages or problems that may occur.
You can have the best event ever when you are willing to take the necessary steps to protect yourself and make the best of the budget that you have for your next planned event.

9 Ways To Organize Your Events On A Shoestring Budget

When you want to have a great event, but you have to do it on a budget, you will want to make sure that you are finding ways to cut your expenses. There are many different things that you will have to pay for and you will want to make sure that you are able to get all that you need with the money that you have set for the party.
The first thing that you will need to do is figure out what your budget is and what you need to do to stay on it. There are many ways that you can stray away from your budget and you will want to make sure that you stay on track and keep your budget in play. Here are a few ideas when creating an event on a shoestring budget.
1. You will first want to find ways to save money. This is most important. However you do not want to go too cheap if you do not have to. You want to stay on the proposed budget and not take shortcuts that you do not have to.
2. The next way to save money is to find all the friends and family members that you can to help you out with your party. You do not want to have to hire people unless you have to. If you can save money by having volunteers help, you should take advantage of it.
3. Shop wisely. You will want to try and bargain shop any time that you can. This will help you save money so that you can get the materials that you will need and not have to spend all of your budget on the things that you need. You will also want to shop as much as you can so that you can find the discounts that will help you with your shoestring budget.
4. Donations are a great way to save money. If you know someone that can help you with your party, you should ask them for a contribution. This will help you raise money that you find necessary to get the things done that you need. You will find that a lot of people like to help out for a good cause.
5. You need to find a location that will be very inexpensive. You want to get a location that will make your party great but also save you money in the long run. You will want to make sure that you are first finding out if the location that you have is going to be the better place for the event. You will want to shop around until you find the price that fits your budget as well as accommodates all your needs.
6. Make the food for your event. You need to have food and appetizers for your event. You will find that you can save a lot of money for your budget when you decide to make the food. Buying or having someone make everything for your event can sometimes be expensive. You will want to make sure that you are allowing enough in your budget to get all the food that you need to make your event a great success.
7. Advertising can take up a big part of your budget. You will want to try and get your event out there for the public to know about. However you will not want to over spend on your budget for this. You want to try and find inexpensive ways to get your event advertised. You can use the local newspapers or make up your own flyers to hand out.
8. There is nothing wrong with trying to make a deal with the things that you need. You will want to try and get the cheaper price for just about anything that you are going to need. This will be a good way for you to save money and get the better deal that will fit your shoestring budget.
9. Ask for support from your community. You will want to try and find the support that you need to make your event happen. You can ask anyone that you know to help out as much as they can. This will give you a break and let you relax a little more when it comes time for the event to happen.

9 Reasons Why You Should Be Nice To Your Event Suppliers

Your event suppliers are everything to a party. You need to have the best, never second best. However, you need to keep good relationships with event supplies or they will never work for you ever. You can be ruined in a matter of minutes when you do something to hurt your relationship with a supplier.

One of the most important reasons why you need to be nice when dealing with your supplies is because they make or break you. If you disrespect the supplier, they will not only work for you, but they will tell everyone about you. You will end up loosing your business or reputation based on the fact that you weren’t worth working for.

Again, your suppliers can make and break you, if you mess with the best; you then have to look at second-rate suppliers. Not only will your guests notice the change, but also they aren’t as worth the money. You may find that they show up late or they don’t deliver quality, and then your friends and associates are looking at your like what happened. You will lose cliental, you will lose friends, and you will lose associates because who wants to go to a party that is way below the normal standard?

The next reason why you should be nice to your even suppliers is because your guests will come accustom to a certain standard. If you lose your suppliers, your guests will notice. If you aren’t finding better suppliers to replace the older ones, you may end up loosing your good reputation and have a fall from grace. You will notice that people will begin talking about you and you will feel ruined and be on the defense every time. Your supplies not only make the party, but they have a direct effect on your reputation and pull.

The fourth reason to be nice to your suppliers is because they sometimes will offer you things that you wouldn’t normally get from them. If you have a strong relationship with your suppliers they will begin to give you better quality of things and offer you great discounts. You will be able to relay on them for anything. With that said, comes the fifth reason.

The fifth reason is tied with the benefits of having a strong and solid relationship. Basically, you can begin to lean on them. You can begin to plan a party within a week or two and they are willing to cancel any other contract to please you. If they overbook, they are more likely to choose you over the other. You begin to have a loyal relationship with them and they are more willing to go out of their way for you.

The next reason is based on their loyalty and trust for you. They may end up giving you or your clients extensions to pay the balance off. They will open a credit account with you so that you don’t have to worry about quickly transferring the money. They will, in fact, give you a payment plan that they only offer to those who they have had long term connections with.

The seventh reason why you need to play nice with the supplies is the fact that they can back out at any time and then you are stuck to find another supplier for the event or party. It can be such a hassle to replace last minute quitters. It’s also very expensive.

The eight reason to be nice is all the money that you can save. You will get discounts, extras, lower fees, and everything that concerns money once you have showed that you are worth the benefit. If they like you personally, you are more likely to save some money or get a kick back for the event.

The last reason why you need to be nice is the fact that you need to show people that you are a responsibly and respectable client. If you treat each other good, you will find that you are more likely to benefit each other. They will have a bigger client list from your friends and they will help you throw some of the best events that will shock and surprise your guests.

9 Key Ideas To Make Your Event A Successful One

There are many factors that make an event successful, however, there are just nine listed here that will make your event a definite success. You will have to pay attention to all details of the event and make sure that you stay on top of things for the event to really take off.

First, you need to make sure that you plan everything. You should plan for the best, worst, and expected scenes. When you do this you end up having all your bases covered. You have backup plans to help you with your problems and you also don’t have time to panic because you’ve planned that well. You need to make sure that you look at everything. What’s the worst that can happen? Always plan for the worst, because you never know.

While you are planning, make sure that you stay organized. The worst thing that you can do is throw all your beautiful plans in one big pile and expect to find things at last minute or lose vital information. To stay organized you need to keep all your contracts and important information in a binder. When you keep things in the bind you know exactly where everything is and what you need to do at all times. However, bind the papers. When you bind the papers you are more likely to not lose all the information in some accident. Also, make sure you have it on you at all times so that you can immediately put things in the binder.

To start the party off on the right foot, you need to make sure that you pick the right venue, theme, and everything else. When it comes to the right venue, you need to make sure that all your guests can come to the place without ease and that it is appropriate for the event. You don’t want to have a ball at a hunting lodge, or maybe you do, it just depends on what you want the night to say. Right from the start you can have a perfect event by selecting the perfect place to hold the event.

Once you have picked out your location you can then begin to plan the event. The first thing that you need to plan when it comes to the event is the theme. Make sure that your theme is exactly what you are going for. You need to use your theme to help coordinate all the other details of the event and the theme will help you in making some very important decisions. In fact, the theme is everything. It is the first thing that you should define.

Once you have the theme you can then think about the party or event. There are two important factors of every event, they just so happen to be the food and drinks. You will want to make sure that you form a contract with some of the best caters in the area to ensure that your party or event ends splendidly. Also, you should know that this is so important that it can literally make or break your event. With bad food comes bad ratings and you’re sure thing for failure. Once you have booked the caters and sampled everything you will feel more confident. Also, think about the drinks. You may not want to offer a cash bar or open bar. They both can be expensive in their own ways, however, if you limit your bar you can make it seem like an open bar, but you can limit your budget.

Once you have the food and drinks planned you can move onto entertainment. You will want something that will keep your guests entertained and be educational and fun. You can have a band or singer to help entertain. If you are a charity, you should make sure that you inform your audience about the cause and the importance of their help, most of all, donations.

To help you with everything you need to have good venders. Venders are what make the party. You should always be kind to your suppliers because you never know when you will need them the most. Don’t be surprised if mistreated vendors breech contract and not even show up. You’ll look ridiculous not having a dinner minutes before the dinner.

Finally, you should think about how you can do all of this and still keep your cool. You may want to hire an assistant or have someone help you with all ‘the to do’ lists. However, you may find that you don’t trust anyone to be responsibly enough, but you should at least give people a try.

9 Ideas On How To Promote Your Events To Your Internal Customers

Any time you are planning an event, you will want to make sure that you are promoting it so that the internal customers that you have are going to hear about the fun. You will want to follow a few different things so that you are able to have the most fun that can at the event and make it a great success.
1. You will want to first concentrate on each customer as if they were the only one that you have. You want them to feel extra special so that they are able to feel special. You want to be professional and have a positive attitude so that you can leave a lasting impression for future opportunities.
2. You should know what is going on at all times. You will want to listen carefully for the signals that your customers are throwing your way. You want to take into account all of there needs and wants when it comes to special events that are done.
3. Make sure that you have good information about your customers. You want to make sure that you can promote your event to all of your internal customers so that they know what the party is about. You will feel a lot better knowing that you can get a great deal of customers to hear about the fun that you are having so that they will want to come along for the great ride.
4. You may want to make phone calls to all of your internal customers so that they can be formally invited. You will want to keep all of the invitations as personal as you can. You will feel better knowing that you are able to reach your former customers and keep them informed about the great events that are taking place for you. This is something that you can do to make your internal customers feel like they are very important to you.
5. Stay in contact with the past clients that you have. You will want to make sure that you are able to keep in contact with them so that you can formally invite them to your event. This is the way that you can keep your contacts so that you are able to have your past and current clients together and having fun.
6. Take the time to learn the interests of your internal and external clients. You will want to make sure that you are able to keep in touch with the needs of your clients so that you are meeting all of their wants. You will find that this is a great way to stay in contact with the concerns that they have and keep them interested in your event as well.
7. Be patient. You want to make sure that you have patience so that you are able to take your time with each customer. You want them to feel as if they are the most important clients to you so you will want to give them a little extra effort and time. You will feel good about the way that you will feel when you are done and everyone comes to your event.
8. You want to make sure that you are advertising your events with your customers as often as you can. You want to make sure that you are reaching a lot of different people through your advertising. You want to get them interested and informed about your special party.
9. Take a few minutes each week to make sure that you able to think of new and creative ways to make your internal customers more interested in your events. You want to keep them informed and able to hear about all the great events that you are planning for them. This is the best way to keep everyone connected and on the same page.

8 Ways To Work Successfully With Your Event Venue

You need to find a way to work very successfully with your event venue. You want to make this great event work the best that it cam. You will of course have some problems happen with your event planning, but you want things to go as good as they possibly can.
1. The first way to work with your event venue is to try and reach your goals. You want to set goals for your event and try and make them all happen. You want to use as much information as you can so that you can have the best possible event that you can.
2. You will want to do a lot of research for your event venue. You want to try and reach the maximum potential that you can so that you are not left with a bad event planning process. You want to use the most information that you can so that you can have the right ideas for your party and get a great response as well.
3. You should try to incorporate as much fun and excitement into your next event planning process as you can. There is no sense in having a party if you are not going to include fun. You will want to make sure that you are reaching the most fun that you can for your event planning processes. Find ways to bring life and entertainment to your event without breaking your budget.
4. Make sure that you are on a budget. This is very important. You want to be on a good budget that you feel good about so that you are not spending too much money. You do not want to break your budget and end up losing money in the end.
5. Get all your friends and other members of the planning process ready to work. You will want them to be there for you and ready to pitch in to make this event even better. You cannot have enough help when it comes to planning the perfect event. You will feel better and get to relax a little more when you have more help.
6. Add some flair to your next event. You want to add a little bit of fun and entertainment to your next party. Keeping people interested in your event is not always easy. You want to make sure that you are getting them ready for a night of fun and keep their interest in your event.
7. Advertising up your party is very important. You want to reach a lot of different people so that you are getting the maximum amount of interest into your party. You will have a better response when you are advertising in the newspaper, by mail, email and any other way that you can think of.
8. Do not get worked up. This is the most important thing that you can do to make your great event go better. You will want to make sure that you are putting a lot of hard work into your event, but you do not wan to over work yourself. Remember to have fun and do not be afraid to relax.
Remember, having a great event is not going to be easy, but with the right planning and a little bit of fun, you can have the best event ever.

8 Ways To Incorporate Entertainment Elements Into Your Events Without Spending A Bomb!

When it comes to entertainment, you should try to provide it without having to spend a lot of money. You can find many ways to incorporate entertainment into the event without spending a bomb by following some of the following tips. These tips should be helpful to either help generate your own money saving ideas or they might be the solution that you seek.

The first option that you have is to ask some of the local celebrities to help host or show up at the event. When you do this, you can ask them to donate their time or even a few minutes to the event. It will help the charity sell tickets and you can find some good entertainment without having to pay a thing. If that doesn’t help, you may want to still take advantage of your local community.

When it comes to the bank or singer, you should look in your local community. You will be surprised at what kind of entertainment that you can find and you will also thank yourself for finding a band or singer with a low rate. Most of the time, the local bands will work events in order to get their name out there and for exposure. You may need to give them a free dinner, but it beats having to spend thousands of dollars on entertainment. You will find plenty of ways to cut the entertainment costs, but nothing like hiring some locals.

If you really do want to get a celebrity you can go about it in two ways. First, you can always have a celebrity come to the event purely to donate a few minutes. This will be a free service for them, but also a tax deduction. Just because they aren’t donating their money, they are donating something of significance. You should also think about raising money to hire someone.

If you get a committee together and have everyone donate some money in order to have entertainment, you will be able to get practically any star to show up. If celebrities aren’t your thing, then you can always just the money you put together to hire some local unknowns or to help out with the event planning in general.

When it comes to hiring a band or a DJ, you need to think about a few things. Not only to you have to pay one guy, but all the band mates. When you hire a DJ you only have to pay for one or two people to set time aside for you. You should also know that DJs usually come with their own permits, if you have a band you may need to find someone to get you a permit for the performance. Usually, a DJ only takes a little bit of your space up too, a band can take a whole room up depending on its size.

However, if you have your heart set on a performer, you should think about paying for them to play for an hour or two. This way you don’t have to pay for the night, but just for a few hours. This will cut your entertainment costs in half. This is a good thing to keep in mind when your budget seems to be getting smaller and smaller. When you rent a band for an hour or two, you can keep things going great and not have to worry about the costs.

If you really want to make things memorable, you might want to think about things like hiring a comedian or some other person to perform an act other than music. This way you can put some humor into the event and everyone will laugh the night away. It will also make things seem more comfortable when it comes to serious matters. A joke can go a long ways, but it may not with every budget.

You may just want to sit down and think about what your resources are and if you have any connections. You may find that someone knows someone who can do you a favor. You never know what you will find when you pull the committee together.

8 Ways To Get Attendees To Your Events

When you plan an event, you want to make sure that everyone is going to attend it. You do not want to do all that work for nothing. It is important that you have your event planned out well and this will include everything right down to the invitations. You want to have your guests learn about the event in plenty of time so that they can attend it.
1. The first way to get your attendees to your event is to make the invitations look great. You want your invitations to be exciting and bring some expectation to what they can have when they come to your event. You want them to get excited about coming.
2. Another way to get your guests to come is to advertise the event. You want to make sure that you are putting up the appropriate signs and getting the date and time out there for people to see. You want people to feel like they are welcome to come and enjoy the fun and excitement of your special event and this is one way to do just that.
3. You may also want to send email invitations to people about your special event. This is good way to make sure that people hear about your planned event and let them know fast. You can reach a lot of people by email and in a matter of a few minutes. This is a great way to make sure that everyone hears about your party and you will get the word out there fast.
4. Talk up the event. This means that you want to tell people what a great time this event is going to be and what they can expect. You want people to wander about the great party and want to come along for the fun. This is something that will entice their interest and get them wanting to come along. You will find that by talking up the great party, you will have more people show up.
5. Tell your friends to tell their friends about the great event. Make sure that you are telling everyone to share the word and to let others know what a great time this is going to be. Tell them to hit upon some of the wonderful things that they will be able to expect at the grand event. This will really get them wanting to show and if they are not invited, they may ask to be.
6. Advertise your event. You can put ad in the newspaper and on the television if the funds are there for you to do so. You can do this and you will be surprised at how many people you will be able to reach with your event. You will see that you are getting the news out there and getting the word across so that you can get more people aware of the fun that you are planning.
7. Put flyers in papers that are seen in your church, local organizations and many other places. You will be able to make up an interesting flyer that will catch the eyes of many onlookers and they will want to come to your event.
8. You may even want to have your special event written in the sky if you want. You can hire a sky writer to do the work for you. This is a great idea and one that will get your word across. You may also want to have your great even written on pieces of paper and floated away on with a balloon into the sky. This is a great idea and one this is cheap and very cool at the same time.

8 Tips To Transform Your Event Venue

When it comes to transforming an event venue you can do a lot wit nothing. You can change the whole mood of a place by following some of the easiest tips found here. You should be able to take a dark room and fill it with romance or make a silly room serious. All you have to do is think about the mood that you want and where you stand in progress. Usefully ever venue needs some decorations to make things seem easier to fit into the events ambiance.

First, you need to add a splash of color and boldness. You can add some boldness by getting some nice things like cloths and other decorations to bundle or design your room with. If you get a lot of long sheets of interesting fabric you will be able to add both color and boldness to the venue. You can let them hang from the ceiling or have them gently flow through the room. Your creativity has no limits when it comes to adding colors and boldness. The only thing that you want to avoid is colors that will be too bright for the occasion. If you are going for romance stick with red hues; if you are going for party, stick with some of the brighter and bold colors. The decorations are at your discretion, but first, you need to make sure that you don’t have any limits because of venue rules. Simply ask before siging a contract with them.

You should also think about small, little things that will be great accents. You can go to make low-priced craft places and find a million things to use as accents. You may want to purchase a bag filled with seashells are you may want to use simple things like petals and pearls. When it comes to romance, you can’t get any more romantic than with rose petals and pearl beads. If you are on a budget, you can find plenty of things like fake crystals, pieces of glass, stones, and other things to place on the tables to accent the place. If using smaller objects to give the venue a hint of mood changing, you can change the complete look by assign height.

When you go to ass some height you will want to use tall things to add some height to the room. You may want to use things like pillars or candle holders to get the dimension going. If you have a small place, the height will give you some added depth to the place. You should also know that if you use tall center pieces, this will work too. The only thing is that you want to make sure that the items will not easily be knocked over. This can save a lot of your guests from being hurt.

Also, if you use a matching décor, you can take out of the darkness and add a good bit of color. However, you don’t want too much color so if you match the tablecloths with the floor runner or to some of the other decorations it will all seem to come together. If that doesn’t do the trick, then flowers will.

When you use flowers you are able to change the room entirely. This tends to make everything seem brighter and glowing. If you want radiance, you should order some flowers to be set down here and there. You don’t have to go overboard on the flowers, but if you watch your budget, you should be able to squeeze precious flowers in here and there.

However, maybe it is not the décor of the room, but the size of the room that bothers you. If you change the tables in the venue, you will be able to make the room feel smaller or bigger. For rooms or venues that are smaller, you should add round tables in the place. The round tables will give the illusion that there is more room, and also your guests will be able to feel it. If you would like to make a larger room appear to be smaller you can always add long tables into the mix.

The last tip is the lighting. The lighting is everything in a mood. If you want people to be aware and place bids or donations, you will want the lighting to be fairly bright. This will get the attention of the guests, but it won’t give them a headache. You should also dim the lights if you want a night of romance and passion to b present.

8 Tips On How To Generate Fun Ideas When Planning Your Event

When it comes to planning an event ahead of time, you will find that your ideas will be pouring in, however, it comes a time when you hit a wall. You don’t know what to do or how to present an aspect of the event. This is when you have to do some things to generate the ideas.

First tip on how to generate ideas is to do something outrageous. You’ll get the blood pumping and you will feel completely different. If will put you in a different state of mind. This doesn’t mean that you have to go sky-diving, but you may want to just take the day off and go to the spa. When you do something out of the ordinary, it is an extraordinary day and you feel so different.

The second tip is to change your crowd of people. If you are so use to going to work and then home, and then work again, you need to break the habit. Call up some friends and go out and do something fun. As your friends for ideas; remember, two heads are better than one. You need to reach out for other’s opinions. You know, bad ideas aren’t always so bad. In fact, most terrible ideas turn out to be the best. Be open-minded when it comes to their suggestions.

The third tip or suggestion would be to sit in a room and write down all the outrageous things that you can do with the event. The wackier the ideas the better, because you are brainstorming and the purpose is not to judge the ideas but come up with the most. When you are brainstorming, remember that quality is not as important as quantity.

The fourth way to generate ideas that are fun is to become active. Go for a walk or clean a room in the house. When you get your blood flowing and the heart pumping, the brain begins to generate tons of ideas. When you do this you are able to also look at things in a different light.

The fifth tip to generate some ideas is to sleep on it. You may just be overwhelmed and if you take a 15-20 minute nap you will be refreshed and able to brainstorm like a maniac. You will feel the ideas bursting into mind.

Before your nap, you may want to flick the TV on. Just watch some TV for an hour or so and take things that you see on a movie or on a show and incorporate those ideas into your event. You can change things to make them your own, but make sure that you have fun with it. TV can be an inspiration to a lot of people, so you should try it out.

If the TV doesn’t give you anything, cruise the World Wide Web. Look online for things to incorporate into the party or use some of the online tips to give you some inspiration. You will find a lot of things online that will help you with your creative flow. In fact, the Internet can help you develop ideas into action. You just have to know how to search the net.

If you are truly out to of ideas, you can go to your partner or assistant and ask them for their opinion or ask them to ask other people for their opinions on what to do with the party or event. This will allow you to have many people’s opinions and ideas and you can use them to generate good, solid, and fun ideas for the party.